Irwin PTA
  • Home
  • Stay Connected
    • New Families
  • Calendar
    • Events
  • Get Involved
    • Join PTA
    • 2019-2020 Volunteer Opportunties >
      • PTA (Parent Teacher Association)
    • SLT (School Leadership Team)
    • Room Parents
    • In the School
    • Men of Irwin >
      • MOI Events
      • MOI Leadership
  • Advocacy
    • Advocacy at Irwin
    • Chartlotte/Mecklenburg PTA Council
    • NC PTA Advocacy
  • Irwin Spirit Rock Reservation
  • Fundraising
    • Wise Owl Fund
    • Owl Store
    • Summer Splash
    • Matching Gifts Programs
  • Officers and Committees
    • PTA Committees
  • Newsletters
  • Clusters
  • Clubs
    • Odyssey of the Mind
    • Girls on the Run
    • Let Me Run
    • Chorus
    • Science Olympiad
    • Golf Squad
    • Drama Club
  • PTA Budget & Meeting Minutes
  • PTA Forms
  • Teacher Favorite Forms
  • Yearbooks 2019-20
Connect to Irwin PTA:

ROOM PARENT GUIDELINES

Thank you for volunteering to be a room parent in your child’s class this year! Your

contributions will make the year more fun and successful for the teachers and the children in the

class. These guidelines detail your responsibilities as a room parent.

There are four primary areas for this role:

1. Assisting the teachers with scheduling volunteers

2. Assisting the teachers with soliciting items needed for class activities

3. Organizing ways to occasionally express appreciation to your classroom teachers

4. Serve as a liaison between the PTA committees and the classroom parents. Please

check email frequently in order to distribute information to parent volunteers and

classroom parents in a timely manner.


The amount of time and work this job will require is different for each grade level. Please take

guidance from your teacher and understand responsibilities in a Kindergarten classroom may

differ from those in an uppergrade classroom. Also, do not feel that you must be in the

classroom often, or attend every field trip, or provide items for every party. You should assign

these responsibilities to other parents.


Class distribution list – obtain from your teacher. As soon as room parent is assigned, you

should email the class list introducing yourself. Please be sure to copy the teacher on each

group message to keep everyone informed.


The classroom coordinator chairs are happy to help with any questions:

Aneta Burton

Deyna Rogers

We can be reached at
 roomparents@irwinpta.org .

Look for email communications from us, generally on Sunday and Wednesday evenings, that

need to be distributed to your classroom parents.

Volunteer Registration

All volunteers are required to register with the CMS online volunteer system at

www.cmsvolunteers.com. If you have not already done so, be sure to register.


Communication with Teachers

Room parents should discuss with one another and the teacher as to the best ways to

communicate with parents. Let the teacher explain details of how she/he prefers things done in

class and the details of various field trips or class projects.

Communication with Parents

You should receive a contact distribution list for your class. This information is for school use

only, and should not be used for any other purpose.

There are various ways to organize volunteers. It is best to give parents as much lead time as

possible, so we suggest reaching out to volunteers as soon as opportunities are identified.

● SignUpGenius – This site is helpful in organizing volunteers. Individuals can select their

own time slots or other ways to help, then the site sends them reminders. When building

a SignUpGenius event, please limit the number of spots people can sign up for, ensuring

everyone has a chance to participate.

● Emailing volunteers is another way to reach out. Send lists of opportunities via email

and assign the volunteers once they respond. Be sure to email out a finalized list of who

is assigned to what.

Parties/Events

Your teacher will discuss the details of each party with you. Contact parents to assign items to

be sent for each party (i.e., cups, napkins, food, drinks.) Make parents aware of the CMSwide

rule of store bought food only, no homebaked goods.

Special Class Projects

Throughout the school year, teachers may ask parents to send in special items for class

projects. Some teachers may prefer to manage these requests themselves, while others may

delegate to the room parent to solicit items.

Teacher Gifts/Staff Appreciation

The Teacher/Staff Appreciation committee will provide you with a copy of your teacher’s Staff

Appreciation form. It may be helpful in identifying ways to recognize your teacher. Please

forward it to your classroom parents. The committee will also forward information such as

SignUpGenius links for staff breakfasts and Teacher Appreciation Week.

Limitation of Room Parent Role

Always refer parents to the teacher with questions from parents that do not pertain to the room

parent’s job description. Since teacher needs and practices vary from class to class, it’s best to

avoid giving conflicting information.

Available Resources

Classroom Contact List – a summary of the classroom contact information that

your teacher has compiled to enable distribution to all of the classroom parents

Staff Appreciation Form – your teacher will fill this out

Room Parent Roster – a list of room parents with contact information according

to grade level
Powered by Create your own unique website with customizable templates.